The Unidentified Driving tab on the Hours of Service screen lists all driving periods that are, or were at some point, not assigned to a driver. Driving periods are collections of hours of service events that make up a single driving period. For example, for a trip to a delivery, a driving period is made up of a Driving and an On Duty event, and sometimes also of an Engine Power Up event and an Engine Power Down event. You can use this screen to perform the following tasks:
- View details of driving periods, including their current status.
- Assign a driver to a driving period that does not have a driver assigned to it.
- Mark driving period as exempt so that it does not show up on the drivers' Unidentified Driving screen in the Hours of Service app.
You can select the start and end dates of the time range for which you want to see hours of service driving periods using the calendar controls in the upper part of the screen. When filtering on dates, the start date of a driving period determines whether the period is included in a date range or not. Beware of driving periods that start before midnight and run past midnight. You must include the earlier date in the filter for the driving period to be displayed.
If you have a large number of drivers, you can use the Fleet selector to choose a fleet of vehicles to list or the Filter to display only driving events that meet the selected criteria. See Filtering unidentified driving periods for more information.
- All: All hours of service driving periods that are, or were at some point, not assigned to a driver.
- Unidentified: All driving periods that are not assigned to a driver.
- Pending: All driving periods that have been assigned to a driver but that the driver has not yet accepted or rejected in the Hours of Service app.
- Claimed: All driving periods that were claimed directly by a driver in the Hours of Service app, or that were assigned to a driver and then claimed in the app.
- Rejected: All driving periods that were assigned to a driver and then rejected in the app.
- Exempt: All driving periods that were marked as exempt because the driver did not need to follow ELD regulations at the time.
The Unidentified Driving tab lists all entries under the following columns:
- Vehicle: The name of the vehicle that the driving period was recorded against.
- Start Time: The date and time when the driving period started.
- End Time: The date and time when the driving period ended.
- Origin and Destination: The locations where the driving period started and ended. This field shows "Location unavailable" if no GPS connection existed at the time of the driving period.
- Status: One of the following statuses: All, Unidentified, Pending, Claimed, Rejected, or Exempt. See the descriptions under Status above.
- Driver: The name of the driver who is responsible for this driving period. This field is blank if no driver is assigned to this event.
- Duration: The duration, in hours, minutes, and seconds, of the driving period.
- Distance: The distance of the driving period, in miles or kilometers, depending on your settings. This field shows "Distance unavailable" if no odometer values are available for the driving period.
- Comments: A mandatory comment that the administrator added when marking the driving period as exempt.
Filtering unidentified driving periods
You can apply one or more filters to narrow down the list of unidentified driving periods to those that meet the selected criteria. Click Filter to open the filter pop-up.
Each filter consists of the following elements:
- Property: Select a property from the drop-down list. This can be a driver name, vehicle name, trip distance, trip duration, or the start and end of a trip (origin and destination locations).
- Operator: The operator is the word or phrase after the drop-down list; for example, "contains". It changes automatically according to your Property field selection. If you choose “Duration”, you can select between “less or equal to” and “greater or equal to” by clicking on the phrase.
- Value: Enter text or a number into the text box on the right. If you choose “Distance”, you can enter a range with a lower and upper limit. Leave the lower limit as 0 if there is no lower distance limit.
To add a new filter, click Add filter.
To remove a single filter, click the x beside the filter. To remove all filters, click Clear All.
If you have more than one filter, an "and" is displayed between the filters. The "and" means that all filters must apply, for unidentified driving periods to show in the list. If you want to show the driving periods for one, some, or more of the filters, change the "and" to an "or". To do this, click the "and" and change it to an "or". You can change only the first "and" or "or" because "and" and "or" operators must match for all applied filters.