Some drivers are exempt from using an ELD for a variety of reasons. We recommend that you use one of the methods below to mark those drivers exempt. ELD-exempt drivers still record driving time, but not Data Recording Compliance and Data Transfer Compliance diagnostic events. Roadside inspectors can see in an ELD-exempt driver’s logs that the driver is exempt from using an ELD.
Using the general exemption or marking drivers as ELD exempt avoids the situation where a driver does not assign themselves to a vehicle, which causes the vehicle to record unidentified driving periods. When this happens, administrators need to go through the unidentified driving logs to mark individual driving periods as exempt.
Difference Between General Exemption and ELD-Exempt Drivers
If drivers are exempt from using an ELD, they can use the general exemption or be marked as an ELD-exempt driver.
To use the general exemption option, an administrator enables the permission to use the general exemption in a driver’s account, and then the driver enables the general exemption in the WorkPlan app. This is useful for drivers who sometimes need to use an ELD and sometimes are exempt from using an ELD.
If a driver never needs to comply with ELD regulations, you can mark them as ELD exempt. This is useful, for example, for mechanics who drive vehicles only for maintenance purposes.
You can enable permissions for using the general exemption and mark a driver as ELD exempt from the Drivers screen or the Mobile Tools screen. This must be done individually for each driver. It cannot be done globally for all drivers in an account. The setting for the general exemption is “Can Use General Exemption”, and the setting for marking a driver as ELD exempt is “ELD Exempt Driver”. Both settings require a mandatory reason to justify the exemption.
Marking a Driver as ELD Exempt
If you are using the Mobile Tools screen, use the following steps to mark a driver as ELD exempt:
- From the Tasks section of the navigation bar, click the Mobile Tools link.
- In the list, click the mobile user you want to mark as exempt.
- On the User Details tab, under Hours of Service, select the check box next to ELD Exempt Driver, and add a mandatory justification note under ELD Exempt Driver Reason.
- Click Save.
If you are using the Drivers screen directly, use the following steps to mark a driver as ELD exempt:
- From the Main section of the navigation bar, click the Drivers link.
- In the list, click the driver you want to mark as exempt.
- On the Mobile tab, select the check box next to ELD Exempt Driver, and add a mandatory justification note under ELD Exempt Driver Reason.
- Click Save.